How To Change Email Address Without Losing Your Contacts

An active email address can be likened to a database that contains the contact information of clients, friends, family and acquaintances. Although, it is primarily used to communicate and exchange information, it can serve as an electronic address book for business information or documents over a long period of time.


But when the need to change your email to a new one arises, how do you go about doing this without losing vital information? This change in email address may have been prompted by the need to use a simple address name or a change in corporate information as a result of a merger or acquisition.

Changing your email address can be a huge task but can be made simple by following the guidelines as highlighted by

Steps to Changing Your Email Address Without Losing Your Contacts

1. Keep The Old Address For A Little While

The first thing you need to do is check with your old email service provider and find out how long you can keep the old address and at what price. It is probably worth the money to keep it for at least a few months.

2. Tell Your Contacts But Use Blind Carbon Copy (BCC)

You need to tell everyone about the change. Use your new address to send an email to everyone in your address book – friends, relatives, and business associates. Address the message to yourself with the new address, and BCC everyone else.

The BCC part is important because providing everyone with everyone else’s email address is going to get some people angry, especially if some people use ‘Reply to All’.

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3. Auto-forward and Auto-respond

Set up your mail client to receive messages from both accounts. Check the client’s features to see if there is a way to send an automated response in reply to any message coming from the old address – and only the old address. The message, of course, should remind them to use the new address.

You may also want to set up your client to separate messages using the ‘Send To Address’. That way, you can really see who is still using the old address.

For instance, if you use Gmail, you can create a filter that can move the message to a label (Gmail for folder) or put a star next to the message. To do this:

I . Click the tool icon near the top-right corner of the Web page and select ‘Settings’.

II. Click the ‘Filters and Blocked Addresses’ tab.

III. Go to the bottom of the page and click ‘Create a new filter’.

IV. In the resulting dialog box, enter your old address in the ‘To’ field.

V. Click ‘Create filter with this search’ in the lower-right corner.

VI. Check one of the options. I suggest ‘Star it or Apply the label’ and create a new label.

VII. Click ‘Create filter’.

Set up Gmail to redirect messages sent to the old address to another location.

4. Update Your Site Logins and Subscription

Meanwhile, go through all of the websites you log onto via your email address, and change your account information to reflect your new address.

Do the same with mailing lists. If you subscribe to a blog, a newsletter, or just a group of friends, make the change so you won’t fall off the list.

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5. The Lazy Way Out

You can avoid a lot of these hassles if you decide to keep the old address indefinitely – especially if the old address is cheap or, better yet, free. You can phase it out at your own pace, or make it the repository for all your junk email.

6. Other Ways to Make Email Addresses Easier to Manage

On the other hand, you may want to lose the old address precisely because of all the garbage that fills its inbox. If that’s the case, you need to protect the new address as well as junk the old one.

Sign up for a service that provides disposable email addresses that forward messages to your real one. If you are worried about giving someone your address, give them a disposable one.

You can use Blur, a free Firefox and Chrome extension. Other options include spamex and mailshell.

Finally, consider buying your own domain name, and using an email address from there. No one can take away your email address if you own the domain. Domain hosting prices can vary widely, so shop carefully. Also remember to reprint your business cards.



The Author


I am Maduawuchi, the Editor of Nigerian Infopedia. I am a Biochemist, I love God, I love my family and I love my life. Writing is natural to me that's why I love what I do... Captain, Leader, Motivator, Brother and Friend. Saved by Grace alone.


Add a Comment
  1. Nnanyelugo Karen

    I learnt something new today…
    this is very educative…,am glad am so opportuned to know this

  2. Ekweozor Ifeoma

    People should learn how to open an email from this

    1. Well said Ifeoma

  3. Ebulue ruth oluchi

    wow!!! this is so educative, I never knew I could change my email address without loosing my contact and vital information, thanks Nigerian infopedia

    1. Glad you know now Ruth, you’re very much welcome.

  4. Erokwu crystal Chinelo

    Like you guys know I needed this…..tnkz ooo

    1. Youre welcome Chinelo, kindly read more of our posts from our writers.

  5. Dike Nzube E.

    I have thought of buying a domain name but I don’t know which host is very efficient. Can you help out me on this?

    1. Thanks Nzube, when we have information on that, you will see it on the site. Keep following our posts.

  6. Ezeike Miracle Oluebube

    wow that’s nice so u can change ur email with out any problem. very nice

    1. Glad you know now Miracle

  7. Ibekwe grace .u.

    Email Address is a source of help to business Enterprise nowadays

    1. Very true Grace. Thank you for your contribution.

  8. Blessing

    I need some one to help me retrieve my lost mail

    1. When we have information about that, you will see it on the site dear Blessing

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